Position: Trainee – Finance and Administration
No. of Vacancies: 1 (One)
Date of Announcement: 13 October 2023
Duration: 1 year
Location: Habitat Nepal East Field Office (currently Biratnagar)
Reports to: Coordinator – Finance and Administration
Purpose of the Position
The Trainee in Finance and Administration will collaborate with Habitat Nepal staff, gaining practical experience in managing office administration and financial operations within International Development Agencies. The role primarily focuses on supporting the daily finance, administration, logistics, and store-keeping tasks of the East Field Office, while also assisting partners in their financial management under the guidance of the Finance and Admin Coordinator.
Duties and Responsibilities
- Prepare payment requests and seek necessary approvals.
- Maintain a well-organized filing system for financial documents in coordination with the finance team.
- Manage petty cash and maintain documentation as per the organization’s policy.
- Keep track of office inventory by recording supplies and equipment received and distributed to the field and partner organizations.
- Monitor staff movement, regularly update attendance records, and maintain an attendance device.
- Provide support in the procurement process, including collecting bids and maintaining a register.
- Assist in recording, establishing, and maintaining hard copies of key documents, as well as uploading soft copies to SharePoint for future reference.
- Handle phone calls, assist with external guests, and support in organizing internal and external meetings and workshops.
- Assist with office vehicle arrangements and accommodation as needed.
- Offer general administrative support.
- Execute support tasks as assigned by the supervisor.
- Perform other finance and administrative work as required or as needed.
Safeguarding
Habitat for Humanity Nepal is committed to maintaining the highest ethical standards and opposes all forms of discrimination, exploitation, and abuse. The organization aims to create a safe, productive, and respectful work and living environment for colleagues and all those served. Staff and representatives are expected to uphold ethical responsibilities related to safeguarding, including child protection, prevention of sexual exploitation, harassment, and abuse.
The trainee, in line with the organization’s values, is responsible for fostering an environment that prevents harassment, sexual exploitation, and abuse. This includes safeguarding the rights of beneficiaries, community members (especially children), and those with whom they work. Throughout the assignment, the trainee is expected to adhere to Habitat Nepal’s code of conduct, ensuring the protection of the rights, safety, and welfare of individuals and communities involved.
Education Qualification and Professional Experience
- The Trainee should hold a Bachelor’s degree in management studies or a relevant discipline.
- Prior work experience is not required, and fresh graduates are encouraged to apply.
- Proficiency in English and Nepali languages, both in speaking and writing.
- Proactive, eager to learn, and possesses a positive work attitude.
- This position is exclusively open to persons with disabilities, as Habitat for Humanity Nepal actively promotes their inclusion and integration into its workforce.
Habitat for Humanity Nepal maintains a consistent and fair recruitment process, and only shortlisted candidates will be notified of further steps in the selection process.
To apply for this job visit: merojob.com