Summary of Position
ROLE PROFILE
Title: People & Culture Assistant – Short term
Functional Area: People & Culture
Reports to: People & Culture Specialist
Location: Country Office
Travel required: Travel required to Field Offices
Grade: B
Type: Short-term for 6 months based in Country Office; Open to all applicants only
ABOUT PLAN INTERNATIONAL
Plan International is a development and humanitarian organization that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy.
Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping marginalized children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International has worked in 42 districts in Nepal since 1978.
Plan International strives for a just world that advances children’s rights and equality for girls. Our ambition from now to 2027 is to see All Girls Standing Strong Creating Global Change.
Plan international Nepal seeks candidates who practice feminist leadership, promote diversity, actively seek innovative solutions for problems, courageously and respectfully share their opinions and ideas, break down barriers and engender cross-department collaboration, practice active listening, maintain confidentiality, build trust and are passionate about children’s rights and equality for girls.
ROLE PURPOSE
The People & Culture Assistant is responsible to support in the administrative function of the department.
Description
DIMENSIONS OF THE ROLE
Reports to: People & Culture Specialist
Budget Accountability: N/A
Number of direct reports: N/A
Number of Indirect reports: N/A
External relationships and representation
ACCOUNTABILITIES
Support in Recruitment
- Assist in the recruitment process by arranging for written tests, presentations and interviews
- Support in uploading vacancies in online HRIS system and download CVs from HRIS
- Work closely with relevant stakeholders in recruitment process (changes in schedules, follow ups, etc.)
- Facilitate the interview process as a panel as necessary
- Assist in diversity analysis in recruitment
Assisting in Human Resource Administration
- Clean up online HRIS system, ensure all the information are up-to-date
- Generate reports and information from HRIS as needed.
- Assist in personal file management (physical and digitization)
- Assist in organising and preparing letters (experience letters, CIT, PF, separation, etc.)
- Assist in required documentation
- Support in contract management
- Work closely with People & Culture Specialist in onboarding
General tasks
- Support People & Culture team in coordination to carry out its operation smoothly
- Support in conducting organisation wide activities/ events.
- Coordinate and collaborate with staff to follow up on documents, surveys, etc.
- Translate documents as necessary.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Education qualification and experience
- Bachelor’s Degree in Management/ Social Sciences with 1 year of relevant experience.
- Demonstrated professional experience in the field of Human Resources Management.
- Experience of HRIS system will be an added advantage.
- Proven experience in coordination, liaison and networking, managing teams, finance and other critical management domains.
- INGO work experience preferred.
Knowledge
- Clear understanding of the development sector, its operating and regulatory environment in Nepal.
- Clear in-depth technical and practical knowledge and understanding of the relevant job domain.
- Knowledge & understanding of Plan’s values.
- Understanding of socio cultural and political environment.
- Strong knowledge of updated best practices and tools in human resources management.
Skills & Ability
- Strong communication and interpersonal skills.
- Ability to perform a variety of administrative tasks.
- Ability to maintain confidentiality and maintain good relationship among stakeholders.
- Communicating, one to one, in groups both in writing, verbally, presentations and reports, in English, Nepali
- Facilitation, negotiation and networking.
- Ability to problem solve, handle setbacks and working under pressure.
- Ability to use basic office electronic equipment & computer applications & database management
- Proactive and self-motivator.
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people.
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential.
- We respect all people, appreciate differences and challenge equality in our programs and our workplace.
- We support children, girls and young people to increase their confidence and to change their own lives.
PHYSICAL ENVIRONMENT
- This position is based in Country Office, Kathmandu for short term.
LEVEL OF CONTACT WITH CHILDREN
- Mid contact: Occasional interaction with children
“Say Yes ! To Keeping Children and Young people safe and Protected”
Application Method
Application Method
For Registered Candidate:
Login to https://p2p.com.np/ with your username and password, click on the job you want to apply for and press “APPLY” that appears on the selected job page.
For New Candidate:
Go to https://p2p.com.np/
Register/Create new account,
Use your newly created username and password to login
Click on the job you want to apply for
And press “APPLY” that appears on the selected job page.
If cover letter/ CV is not attached, a pop up will appear The pop up will direct to “MANAGE COVER LETTER/ CV” page where you can add/upload cover letter/ CV, then press “APPLY” at the bottom of the page.
Application Deadline: Sunday, 12th November 2023
Note: Applications are solely accepted through People2People online application procedures. Only shortlisted candidates will be contacted for further selection process. Canvassing at any stage of processes shall lead to automatic disqualification.
Due to urgent priority to fill in the positions, recruitment can be held on a rolling basis and Plan International reserves the right to select a candidate prior to the deadline. Plan International Nepal invites all the applications including female candidates with priority from minority and youth groups for this position.
P2P and our client Plan is committed to promoting inclusivity and equal opportunity for all applicants. In recognition of the different needs of PLWD we offer options for application submission. Do contact us for further assistance.